Business process of document approval

Participating in the approval process are:
- Manager (Approval initiator, user starting the approval process)
- Approval participants (appointed by the manager, depending on the document)
- Lawyer
- Signatory
- Secretary
Manager
- Creates a process.
- Fills out and saves the element card (name of the document, reason for approval,
approval participants, uploads a document file that requires approval).
- Starts the process ("Save" button)
After launching “coordination”, the manager can monitor the current state of the process in
business process section.
The approval process is accompanied by:
- notifications about the assignment (notification to the performer and manager) and the result
approval by each contractor (notification to the contractor).
- setting a task for the contractor with a deadline of up to 3 days.
After starting the process, all participants and the lawyer are sequentially given tasks to agree on
document.
The performer is invited to begin performing the task in the “automation,
processes” the bells light up.
In the task card, the performer sees a description of the process and can go to the document to
joint editing of a document file.
The contractor can complete his task without comments or leave comments in
corresponding field. The result of approval by each performer automatically
recorded in the approval sheet of the document card.
If the lawyer completes his task without comments, then the task goes to the signatory, otherwise
to the manager.
The manager receives the task to make changes to the document. At this stage the manager can
continue or interrupt the agreement, leaving a comment. At the continuation stage
approval, the manager must indicate the approval status of the document. If the manager
approved the document without comments, then the document goes to the signatory, otherwise a new edition
document.
The result of approval by each performer is automatically recorded in the approval sheet
document cards. The approval sheet contains the following information: revision number, date and
time of approval, link to the contractor and his comments.
The signer is tasked with approving or rejecting the document. If the signatory has approved
document, then the task is set to the secretary: print the document, put all the necessary
signatures and seals, scan a document, record a scan of a document as the result of a task.
The process ends.